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Powhatan County Public Library (the Library) welcomes educational, civic, cultural, and government groups with active local chapters, as well as individuals with Powhatan residency, to use library meeting rooms when these rooms are not in use by the Library.
The Library has a small conference room, a larger meeting room, and two study rooms. The meeting rooms are equally available to all residents in the community regardless of their beliefs and affiliations. Permitting a person or group (the “registrant”) to meet at the Library does not in any way constitute an endorsement of the registrant or any of the registrant’s activities or programs. When using these rooms, attendees must continue to abide by the Library’s policies, including the Patron Behavior Policy. Other requirements for registrants using library meeting spaces are as follows.
Users of the meeting rooms must abide by all local, state and federal laws, ordinances and regulations, including occupancy limits (100 standing or 50 seated for the large meeting room, 19 seated for small conference room). The Library’s policies, including Patron Behavior Policy and Unattended Child Policy, also apply to all persons using any library space, including meeting rooms and study rooms. Meeting room users must also agree to the following conditions.
For all meetings:
Meetings held by registrants exempt from the reservation fee (such as non-profit group meetings) must follow the guidance for “all meetings” as well as the following:
Meetings held by registrants that are NOT exempt from the reservation fee (such as business meetings) must follow the guidance for “all meetings” as well as the following:
By checking the "I agree" box below, you agree and acknowledge that you have read and will abide by the Powhatan County Public Library policy for use of the meeting rooms.
Please check the small conference room and large conference room calendars to ensure the room is available at the time you wish to reserve it. The rooms are reserved on a first-come first-served basis, and pending reservations may not appear on the calendar.
Your reservation request should include the time it takes to set up for your meeting, and to clean up after. You are not guaranteed any time in the room other than what you have reserved.
Reservations for the Large Conference Room that begin or end outside of library hours must also arrange to check out a key from the front desk.
In exchange for use of the Library of Powhatan County, Virginia, or any of its facilities, the undersigned hereby releases the library, its agents, officers and employees, and the County of Powhatan from all liability for personal injury or property damage arising out of the use of the Library or its facilities. The undersigned hereby indemnifies and holds harmless the Library, its agents, officers and employees, and the County of Powhatan from liability and expenses, including attorneys' fees and court costs and expenses, for any and all personal injury or property damage, or both, to any person or property arising in any way out of the undersigned's use or occupancy of the Library.
By checking the "I agree" box below, I agree and acknowledge that you have read and agree to the Rules and Regulations and have signed a waiver. I understand that this reservation is contingent on the possibility that you may have to cede the room for county government use and agree to make the reservations with full knowledge of this contingency. I have read and agree to adhere to the policies and rules of the Board of Trustees of the Powhatan County Public Library on the use of the Library Conference Rooms. I understand that improper use of the Library Conference Rooms or library furnishings will result in loss of future Conference Room use privileges.
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Monday through Friday (8:30 am to 5 pm)
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